Submit Ballast Water Report Online

There are two ways to submit your Ballast Water Report online:

1. PDF-format Ballast Water Reporting Form - Online Option

Latest Version Released on 3 Feb 2006

How to Download:

  1. Open the ballast water reporting form in your browser window.
  2. Select "save a copy" from the toolbar directly above the image of the form.
  3. Choose a location on your PC where you want to save the PDF-format of the form.

How to Use:

This is the latest ballast water reporting technology developed by NBIC. It is designed to transmit data accurately and reliably, while minimizing costly data transmission time. This form functions like a ballast water reporting computer program that resides on your PC. You can open it, add information, save that information, and print paper copies of the form, all without connecting to the internet.

Click here to download the complete instructions, including directions for customizing the PDF-format ballast water reporting form to your needs.

When the Ballast Water Report is complete, please submit using one of the following methods:

Option 1: Submitt the form through email using the "send by email" button at the bottom of the PDF file. This buttom may not work with all shipboard email systems.

Option 2: If you are connected to the internet, you may use the "submit form 0nline" button at the bottom of the form. The form will connect to NBIC and upload the data you entered. A printable receipt will open in your browser providing proof of transmission.

Option 3: Use the "save as text file" button to extract the data from your report to an .xfdf file on your computer. This file can then be submitted as an attachment to an email to nbic@ballastreport.org.

Please note that if you are using a version of Adobe Reader that is 9.0 and newer you will not be able to save or submit your data electronically. The only option available with the newer versions of Adobe Reader is to print the completed form and fax it to (301) 261-4319. Since this is not the preferred method, please use an older version of Adobe Reader or select another method such as the web-format.

2. Web-format Ballast Water Reporting Form

How to Use:

  1. Click on the link above to access the web-format ballast water reporting form.
  2. Enter your data into the on-screen fields, taking advantage of these helpful features:
    - The form can automatically fill in your vessel information (as listed in Lloyd’s Register) – all you have to do is enter the IMO number.
    - Field validation ensures that your data are entered in the proper format and that no important fields are accidentally omitted.
    - Links to help files at every step of the way clarify the completion process.
  3. When you click the final "submit" button, the form uploads your data to NBIC.
  4. When the upload is complete, your web browser will display a receipt that you can print for your records as proof of transmission.
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Equivalent Reporting Program