Submitting a Ballast Water Management Report using the Web App

The Web App is interactive and steps the user through the process of reporting their ballast water activities. Because users of the Web App BWMR form will be connecting directly to the NBIC BW Information System via an Internet browser, they will have access to their previous reports and to the most up-to-date BWMR form versions and features, making reporting faster and easier than ever before. Furthermore, Web App users will receive immediate confirmation that their submitted report has been received by the NBIC.


Overview of the Web App BWMR Form

Once the user registers their account and logs in, the first page provides a list of vessels associated with this account. The user can enter additional vessels (i.e., Report for a New Vessel) or select from the list of existing vessels.

Below is an overview of each section the user will be required to complete when submitting a BWMR.

Vessel Reporting

Lists all BWMRs submitted for this vessel using this account. The user can:

Vessel Information

The first time a user logs in to the Web App, complete the vessel specific information (i.e., Vessel Name, ID Number, Type of ID Number, Owner/Operator, Vessel Type, Gross Tonnage, and Country of Registry). This information will be retained for all subsequent reports. The user only needs to update this information if the information changes (e.g., change of name or ownership).

Voyage Information

Enter the Arrival Port and Date, the Last Port, and the Next Port. Recent ports reported for each of these fields will be provided for the user's convenience. Each location can be a port, river miles on US inland waterways, or a latitude and longitude. Ports and Waterways can be dynamically searched from the NBIC's extensive table of locations and new locations can be added by the user (i.e., user enters port name, latitude and longitude, country, and state (if US). The user can enter latitude and longitude as either decimal degrees (e.g., 43.508 -123.25), as degrees, minutes, and seconds (e.g., 43 30 30 N 123 15 00 W), or as degrees and decimal minutes (e.g., 43 30.5 N 123 15 W).

Ballast Water Information

Provide the Number of Ballast Tanks on Board, Total Ballast Capacity, the units of all ballast water volumes reported on the BWMR form, and select the US Coast Guard designated system identification number of any onboard Ballast Water Management System (i.e., AMS ID or USCG Type Approval ID) or select "STEP Vessel" if enrolled in the Shipboard Technology Evaluation Program.   These fields will be auto populated based on previous reports and will only need to be updated if any information changes.   For each new BWMR the user will need to enter the Total Volume of Ballast on Board and the number of Ballast Tanks in Ballast.

Ballast Tank Information

Static information regarding each tank (i.e., Tank Type, Side of the vessel, Tank Number, Capacity) only needs to be entered the first time that a BW tank is reported, and will be auto populated in future BWMRs for the user's convenience.


When the user reaches the 'Submit' page any unresolved errors in the BWMR will be highlighted. They will need to navigate back to the appropriate section(s) to correct those errors before being allowed to submit the BWMR. Once all errors are corrected, enter the name and title of the responsible officer and certify that all information is accurate. After submitting the BWMR, the user can print or save the BWMR for their records as required by 33 CFR 151.2070, see also Table 1 in 33 CFR 151.2015.

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